Construction is finishing up, and you’re getting close to occupying a new space. Here’s just a small slice of what should be on the docket to ensure a successful move-in.
Before the Move:
| ⬜ | Review your current lease and any moving parameters |
| ⬜ | Talk to your design-build partner or broker on any move-in checklists or available assistance |
| ⬜ | Set a moving budget and assemble a planning team |
| ⬜ | Have a communication plan for your employees, clients, vendors, landlord…etc. |
| ⬜ | See which moving companies fit your budget and service area |
| ⬜ | Ensure the proper number of boxes, packing materials and/or crates |
| ⬜ | Determine whether moving insurance and/or onsite security is necessary |
Close to Move:
| ⬜ | Discontinue any special services at your current office and transfer utilities |
| ⬜ | Change your business address with USPS and inform government agencies (e.g. IRS) |
| ⬜ | Execute communication plan and don’t be afraid to overcommunicate with employees |
| ⬜ | Ensure elevators, lobbies, walls and floors will be protected from damage during the move |
| ⬜ | Prep the new space with directional signs, as well as room and area labels |
| ⬜ | Have a plan for moving and/or receiving furniture and where it will be placed in the new space |
| ⬜ | Walk the space with the mover and provide a moving instruction document |
| ⬜ | Create a lost and found area for untagged items |
| ⬜ | Back up all computers and systems |
Day Of:
| ⬜ | Have personnel on-site at both the new and old office |
| ⬜ | Ensure the wall, floor and elevator protections are installed |
| ⬜ | Record the time the movers arrived and how many are working on your move |
| ⬜ | Check inventory |
| ⬜ | Before the last truck leaves, review the facility for anything left behind |
| ⬜ | Review the bill of landing |
| ⬜ | Indicate any damaged or missing items before you sign off on anything |
| ⬜ | Check in on move out/turnover status |
Post Move Items:
| ⬜ | Distribute internal directory and map to each employee |
| ⬜ | Conduct post-move training to review security, IT equipment, fire and life safety procedures |
| ⬜ | Confirm insurance coverage/transfer, address change and utilities are set for the new location |
| ⬜ | Distribute new office rules including building hours and housekeeping |
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